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Construction Project Coordinator/Administrator

Project Coordinators team with the Project Managers to assist with the overall administration of a construction project. Some of the duties are generally related to meeting organization, communication tasks, schedule coordination, financial tracking, standard office functions and job folder maintenance. Positive performance requires multi-tasking, self-motivation, impeccable communication skills and a positive attitude.
Specific duties include but are not limited to the following:

Preparing purchase orders, change orders, permit applications, job track sheets and projected profit analysis forms
Producing and maintaining current project directories and job folders for all projects
Assist in developing relationships with subcontractors and vendors
Maintaining jobs in Timberline Project Management Producing Foreman binder and providing Foreman with all project materials
Maintaining projects in Timberline Project Management
Processing submittals through the entire progression
Processing and tracking RFIs
Contacting subcontractors as needed to expedite submittals, bids, change orders, billings etc.
Attending jobsite meetings
Ordering certain project materials such as, projection screens, fire extinguishers, signage and other specialty items
Distributing revised or amended plans to subcontractors
Distributing punch lists to subcontractors and following up with foreman and subcontractors to ensure completion of punch list items
Preparing closeout materials for completed jobs
Archive completed jobs
Assisting with the general administrative office duties


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